If you’re planning a corporate meeting or conference, understanding Boston AV cost is a key part of your event budget. Corporate event AV pricing in Boston can vary significantly depending on the venue, equipment requirements, and the level of technical support needed.
This guide breaks down what AV costs for corporate events in Boston, including equipment rental, technician labor, and important budgeting considerations—so you can plan confidently and avoid hidden fees.
What Impacts Boston AV Cost for Corporate Events?
When working with a professional AV company, corporate event AV pricing in Boston is typically made up of four main components:
- AV Equipment Rental
- Setup & Breakdown Labor
- Onsite AV Technicians
- Delivery & Logistics (when applicable)
Knowing how these costs are structured makes it easier to compare AV quotes and choose the right provider.
AV Equipment Rental Costs in Boston
Audio Systems & Microphones
Audio is one of the most important factors influencing Boston AV cost.
- Wireless microphones (handheld or lavalier):
$150–$230 per microphone - Sound systems:
Pricing varies based on room size, audience count, and venue acoustics
A properly designed sound system ensures clear audio throughout the room without inflating your budget.
Video & Display Pricing for Corporate Events
Video equipment is another major contributor to corporate event AV pricing.
TV Monitors
- $800–$1,000 per display
- Best for breakout rooms and small meetings
Projection Screens & Projectors
- Cost depends on screen size and projector brightness
- $1,500–$2,000 for a projection package suitable for large venues
LED Video Walls
- High-impact visual solution for conferences and keynote stages
- Typically start at $10,000 for a small 6’ x 10’ video wall and scale upward based on size and resolution
Boston AV Labor & Technician Costs
Labor is a critical—and often underestimated—part of corporate event AV pricing in Boston.
- Audio Engineer or Video Engineer:
$1,000–$1,500 per technician per event day - Technician labor typically includes:
- Setup and breakdown
- System testing and rehearsals
- Live event operation and troubleshooting
Larger or more complex events may require multiple technicians to ensure a smooth experience.
In-House AV vs Independent AV Companies in Boston
Many corporate venues and hotels in Boston recommend an in-house AV provider. While convenient, this often increases Boston AV cost due to:
- Higher labor rates
- Mandatory service fees
- Revenue-sharing with the venue
Independent AV companies frequently offer more flexible pricing and personalized service without compromising quality.
Need a Custom Boston AV Cost Estimate?
At Boston AV Productions, we provide transparent pricing and custom AV solutions tailored to your event. From initial planning through event-day execution, our experienced team ensures reliable equipment, skilled technicians, and clear communication.
If you’re planning a corporate event and want an accurate breakdown of Boston AV cost, we’re here to help.
👉 Contact Boston AV Productions for a customized corporate event AV pricing quote in Boston. 978-218-8878 or Contact@bostonavpro.com
