Planning a hybrid or virtual meeting in Boston? With the overwhelming variety of streaming platforms and audio visual equipment available today, setting up your AV system can feel like a daunting task. But don’t worry—our team of AV professionals is here to guide you through the essentials of a successful hybrid meeting setup.
What Is a Hybrid Meeting?
A hybrid meeting combines in-person attendees with virtual participants, allowing everyone to see, hear, and interact in real time—regardless of their location. To achieve a seamless experience, it’s essential to have the right audio visual setup in place.
1. Choose the Right Streaming Platform
The first step in your hybrid meeting setup is selecting a reliable video conferencing platform. The top choices include:
- Zoom
- Microsoft Teams
- Google Meet
For conferences and corporate meetings, Zoom is our preferred platform. It integrates well with professional AV equipment and offers robust features tailored to hybrid event production.
2. Set Up Cameras and Microphones
Your audio and video capture setup should match the size of your meeting:
- For small meetings (under 15 participants):
We recommend the Meeting Owl Pro. This all-in-one device captures 360° video and audio, making it ideal for smaller boardroom-style setups.
- For larger meetings (20+ participants):
Invest in high-quality equipment like PTZ or camcorder cameras – These offer superior video quality and zoom functions. - For Microphones, we suggest using Push-to-talk microphones. Placing these at each seat ensures crisp, clear audio. Trusted brands like Shure and Bosch are industry favorites for hybrid meeting microphone systems.
3. Ensure a Stable Internet Connection
A strong internet connection is the backbone of any successful virtual or hybrid meeting. We recommend:
- Upload and download speeds of at least 20 Mbps
- A wired Ethernet connection whenever possible
This helps avoid lags, dropouts, or poor audio/video quality during your meeting.
4. Work with a Professional AV Team
Even the best equipment can fall short without the right expertise. Hiring an experienced AV technician ensures a smooth setup, real-time troubleshooting, and a polished experience for both in-person and virtual attendees.
Boston’s Trusted AV Partner for Hybrid Events
Whether you’re hosting a board meeting, company town hall, or corporate conference, our team at contact@bostonavpro.com.
Boston AV Productions provides reliable audio visual services for hybrid and virtual meetings in Boston. From camera and mic setup to live streaming support, we’ve got you covered.
📞 Contact us today to schedule a free consultation or request a custom AV quote for your next event.
